Privacy Policy

At Mark Walker Group, we respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, store, and protect information about candidates, clients, suppliers, and visitors to our website.

1. Who We Are

Mark Walker Group (“we”, “us”, or “our”) is a professional recruitment and executive search business providing recruitment and talent acquisition services to clients and candidates across the UK and internationally.

Registered business name: Mark Walker Group Ltd
Registered office: [Insert Address]
Email: privacy@markwalkergroup.com
Phone: [Insert Phone Number]
Website: www.markwalkergroup.com
Data Controller: Mark Walker 

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all relevant data protection legislation.

2. What Data We Collect

We may collect and process the following categories of personal data:

For Candidates:

• Name, contact details (email, phone, address)
• CVs, employment history, qualifications, and skills
• Right to work documents and identification
• References and salary details
• Notes from interviews and communications
• Special category data (e.g. health, diversity) only when necessary and with consent

For Clients and Suppliers:

• Contact names, job titles, and business contact details
• Company information, role descriptions, and communications
• Payment and invoicing details where applicable

For Website Visitors:

• Technical data (IP address, browser type, device)
• Usage  data (pages visited, time on site, cookies)

3. How We Use Your Data

We use personal data to:

• Match candidates with suitable roles
• Communicate with clients and candidates
• Manage recruitment and placement processes
• Fulfil contractual obligations
• Maintain business relationships
• Send relevant updates, marketing, and insights (you can opt out anytime)
• Meet legal and regulatory requirements

4. Lawful Basis for Processing

We rely on one or more of the following lawful bases under UK GDPR:

• Consent – when you give us permission (e.g. submitting your CV)
• Contractual necessity – when we need to process data to perform a contract
• Legitimate interests – when it’s necessary for running our business (e.g.      sourcing candidates for a client)
• Legal obligations – to comply with laws and regulations

5. How We Collect Data

We collect data directly from:

• You (via email, our website, phone, meetings, LinkedIn, or applications)
• Publicly available sources (e.g. LinkedIn, job boards)
• Third parties (e.g. referees, clients, or background-check providers)

6. Data Sharing

We only share data when necessary and with:

• Clients (to discuss potential job opportunities)
• Payroll or umbrella companies (where relevant)
• Professional advisors (lawyers, accountants)
• Regulatory authorities (if legally required)
• IT and software providers who securely host or process data for us. 

We never sell or trade your data.

7. International Transfers

If we transfer data outside the UK, we ensure it is protected through appropriate safeguards such as Standard Contractual Clauses or adequacy decisions recognised by the UK government.

8. Data Retention

We keep personal data only as long as necessary for the purpose it was collected.

• Candidates:  Up to 6 years after last contact (unless you request deletion sooner).
• Clients/Suppliers: Up to 7 years after last transaction for record-keeping and compliance.
     

You can request deletion at any time by contacting us.

9. Your Rights

You have the following rights under UK GDPR:

• To access a copy of your data
• To request correction of inaccurate data
• To request erasure (“right to be forgotten”)
• To restrict or object to processing
• To request data portability
• To withdraw consent at any time

Requests can be made by email to: privacy@markwalkergroup.com

We will respond within one month.

10. Data Security

We take appropriate technical and organisational measures to protect personal data from loss, misuse, unauthorised access, alteration, or disclosure.

Our systems are password-protected, encrypted, and access is restricted to authorised personnel only.

11. Cookies

Our website uses cookies to enhance user experience and analyse website traffic.
You can manage or disable cookies in your browser settings.

12. Complaints

If you have concerns about how we process your data, please contact us first at [Insert Email].
If you’re not satisfied, you can contact the Information Commissioner’s Office (ICO):
www.ico.org.uk | Tel: 0303 123 1113

13. Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be published on our website with an updated revision date.

Mark Walker Group
Dedicated to protecting your privacy and maintaining the highest standards of professionalism and compliance.